Current Listing of Requests for Proposals, Requests for Qualifications, etc.

Request for Proposal (RFP) – FORENSIC ACCOUNTING SERVICES

Date of Issue: Tuesday, November 12, 2019
Proposal Due Date: Friday, November 29, 2019 at 4:00 PM

Scope of Work:

WestCOP is seeking proposals from qualified accounting firms or individuals to provide analysis and to make necessary corrections to internal processes and protocols that will align with acceptable accounting procedures and the federal government uniform guidance and generally accepted accounting principles. 

WestCOP has adopted a new cost allocation methodology for the fiscal years (FY) 2018-2019, in compliance with Uniform Guidance and HHS standards. The successful respondent will use this cost allocation plan to analyze the application of costs to various cost centers for three fiscal years and to make necessary corrections.

Successful respondent must:

  1. Provide project plan that outlines how it will approach this project that includes staffing, timelines and cost. (20 Points)
  2. Have at least five years’ experience providing accounting and or financial services for the federal Head Start Programs. Please provide a summary of this experience. (30 points)
  3. Have successfully completed at least three similar forensic projects. Please provide the names of the businesses, describe the problem and how the respondent resolve it and the time frame within which it was done. (20 points)
  4. Have qualified and appropriate number of accounting staff who have worked on similar projects. Provide a listing of the employees and their resumes and a summary of the project (s) each has worked on and the time each project took to be completed. It is important to specify each staff experience on similar projects. (20 Points)
  5. Participate in mandatory conference Call on Friday, November 22, 2019 at 12:00PM. Conference Call-in Number is (605) 472-5718 Access code: 767035. (10 Points).

Please register for the conference call and submit questions regarding this RFP in advance of the conference call to rbhattacharya@westcop.org.

WestCOP’s Profile:

WestCOP is a private not-for-profit, multipurpose social service agency operating community programs to combat poverty and its adverse effects in Westchester and the Lower Hudson Valley Region. Chartered in 1965, the organization each year receives more than 60 grants from corporations, government, foundations and individuals to sponsor numerous programs essential to the well-being of the community’s residents. These programs about 20 Day Care Head Start centers, 9 Community Action Programs (CAPs), Family living program, Homeless prevention and Assistance programs, Emergency food pantries, Surplus food distribution, Energy conservation and Weatherization programs and numerous employment and training programs. WestCOP services include a variety of special projects, such as the Foster Grandparents Programs, an Emergency Homeless Men’s Shelter, Seniors in Community Services, Victims Assistance Services, Rape Crisis Services, a Rape Hotline, Adolescent Pregnancy Prevention and Community Services to the Elderly.

The nucleus of the agency’s operations is its neighborhood services centers (CAPs) which act as advocates for the poor and minorities by helping their constituencies to organize for the purpose of exerting influence on the larger community’s allocation of resources and keeping their interests before local governments, and public and private agencies. The CAP’s help the poor and the minorities to meet the needs, which they themselves identify, provide resources to neighborhood and community groups to secure professional and technical assistance and provide direct services to individuals who have nowhere else to turn.

Our agency’s mission is to mobilize and effectively manage resources that will help the low income and at-risk populations in Westchester and Putnam Counties become more self-sufficient. The main office of WestCOP is centrally located in Westchester with a staff of 50 employees who handle the complex administration details for more than 70 programs operating under the agency’s umbrella. WestCOP employs nearly 600 employees. These workers are supplemented by a number of volunteers that are dedicated to our goals and mission. The employees of WestCOP, as well as, the Board of Directors reflect the population they serve. The agency is guided by a Board primarily composed of concerned members of the community with representation from government, civic, business, and target residents themselves. WestCOP has serviced the community for over 54 years. The agency’s years of involvement and experience in community work have gained it the respect of government, business and community leadership. WestCOP has been able to adapt to the changing needs in the County and so target Its work more effectively.

There is an established working relationship of community residents, government, business, civic leaders and service professionals. Such working relationships are found in operation at every level of WestCOP. As WestCOP is a multi-service agency, it is able to provide a more comprehensive approach to serving individuals and families and address interrelated concerns.

Please be reminded that it is a requirement of this RFP that interested parties participate in the mandatory conference call on Friday, November 23, 2019 at 12:00PM. Also, please be reminded each interested parties must submit its proposals no later than Friday, November 29, 2019 at 4:00PM.

Request for Proposal (RFP) – CLEANING SERVICES

ISSUE DATE:   August 12, 2019

DUE DATE:     December 1, 2019

This Request for Proposal (RFP) is for cleaning services enumerated in the Scope of Work at the locations listed below.

Goal: Westchester Community Opportunity Program, Inc. (WestCOP) is currently seeking vendors to provide cleaning services for several locations as listed below to begin January 1, 2020.

Scope of Work: Successful respondents will be required to perform the following:

Workable Areas (classroom or offices)

  • Dust and sanitize all office furniture
  • Clean all telephones
  • Clean all filing cabinets and storage units
  • Remove smudges from walls, windows, ledges, doors, and frames (where possible)
  • Vacuum and mop all floor surfaces (nightly)
  • Clean and shine all interior glass doors and windows (Within normal reach)
  • Dust and wipe all baseboard surfaces
  • High Dust as needed and where necessary
  • Remove all collected trash and dispose of in the designated area nightly
  • Remove spots/stains as needed (once possible)
  • Wipe and sanitize chairs in offices, conference areas, kitchen, etc.
  • Empty all wastebaskets
  • Clean all sinks, basins, closets, urinals, toilet bowls, toilet seats, and ledges
  • Clean all mirrors, hand towel holders, and other accessories in the area
  • Vacuum, mop, air sanitize as needed
  • Polish and shine all chrome or nickel fixtures
  • Replace all paper hand towels, toilet paper, hand soap, etc.
  • Sanitize restrooms
  • Appliance exteriors cleaned
  • Microwave interior/exterior cleaned
  • Countertops and backsplashes disinfected
  • Cabinet fronts cleaned
  • Sinks scrubbed and disinfected (Light Dish Washing)
  • Floor vacuumed and mopped
  • Baseboards Cleaned

Agency Profile: WestCOP is a private not-for-profit, multipurpose social service agency operating community programs to combat poverty and its adverse effects in Westchester and the Lower Hudson Valley Region. Chartered in 1965, the organization each year receives more than 60 grants from corporations, government, foundations and individuals to sponsor numerous programs essential to the well-being of the community’s residents. These programs include 21 Day Care Head Start centers, 9 Community Action Programs (CAPs), Family living program, Homeless prevention and Assistance programs, Emergency food pantries, Surplus food distribution, Energy conservation and Weatherization programs and numerous employment and training programs. WestCOP services include a variety of special projects, such as the Foster Grandparents Programs, an Emergency Homeless Men’s Shelter, Seniors in Community Services, Victims Assistance Services, Rape Crisis Services, a Rape Hotline, Adolescent Pregnancy Prevention and Community Services to the Elderly.

Request for Proposal (RFP) – CONSTRUCTION MANAGEMENT – ENDED

DATE OF ISSUE: October 2, 2019
PROPOSAL DUE DATE: October 25, 2019 – 4:00 p.m.
INFORMATION SESSION: October 18, 2019 – 4:30 p.m. at 95 Lincoln Avenue, New Rochelle, NY

Scope of Work: WestCOP is seeking a construction manager to discuss the renovations needed at the New Rochelle Community Action Center located at 95 Lincoln Avenue, New Rochelle, New York.  This project is not to last more than one (1) year.

Download RFP

Request for Proposal (RFP) – Installers of Energy Efficiency Measures in Putnam County (NYSERDA) – ENDED

We are seeking installers of energy efficiency measures and air and ground-source heat pumps in Putnam Country. Putnam County, New York, NYSERDA Clean Heting & Cooling (CH&C) Communities Campaign.

DATE OF ISSUE: August 12, 2019
PROPOSAL DUE DATE: September 5, 2019

Download RFP

***At the end of the day all garbage should be placed in designated area***

Additional Services (every six months, or as needed)

  • Carpet Cleaning
  • Stripping/Buffing/Waxing
  • Steam Cleaning
  • Deep Cleaning services as needed (move and put back furniture)
  • All required materials, cleaning supplies and equipment should be provided by vendor

LOCATIONS:

Location Address Total Square Footage
Brewster, NY 31 Mt Ebo Road No. 2,604
Elmsford, NY  2 Westchester Plaza 13,312 – 1 level, 5 restrooms
Chappaqua, NY 650 King Street 1525
Granite Springs, NY 6 Old Tomahawk Street 1,245
Mamaroneck, NY 134 Center Avenue 1,124
Mount Vernon 250 South 6th Avenue 1,525
Mount Vernon 114 East 4th Avenue 2,324
Mount Vernon 260 So. 4th Avenue 2973
Mount Vernon 240 Franklin Avenue 652
New Rochelle, NY 95 Lincoln Avenue 3,120
Ossining, NY 50 North Malcolm St. 2,418
Peekskill 137 Union Avenue 1,952
Peekskill 705 South Street 1,831
Portchester 400 Westchester Ave. 2,633
Portchester 17 Spring Street 10,113
Yonkers, NY 10 St. Joseph’s Avenue 4,977
Yorktown Heights, NY 1974 Commerce Street 2,209

The deadline to submit is 4:00 PM on December 1, 2019.  Emails and faxes will not be accepted.  All submissions must be delivered to the attention of:

Mr. Malcolm Perry
2 Westchester Plaza, Suite 137
Elmsford, NY 10523