Current Listing of Requests for Proposals, Requests for Qualifications, etc.

Request for Proposal (RFP) – Installers of Energy Efficiency Measures in Putnam County (NYSERDA)

We are seeking installers of energy efficiency measures and air and ground-source heat pumps in Putnam Country. Putnam County, New York, NYSERDA Clean Heting & Cooling (CH&C) Communities Campaign.

DATE OF ISSUE: August 12, 2019
PROPOSAL DUE DATE: September 5, 2019

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Request for Proposal (RFP) – CLEANING SERVICES

ISSUE DATE:   August 12, 2019

DUE DATE:     December 1, 2019

This Request for Proposal (RFP) is for cleaning services enumerated in the Scope of Work at the locations listed below.

Goal: Westchester Community Opportunity Program, Inc. (WestCOP) is currently seeking vendors to provide cleaning services for several locations as listed below to begin January 1, 2020.

Agency Profile: WestCOP is a private not-for-profit, multipurpose social service agency operating community programs to combat poverty and its adverse effects in Westchester and the Lower Hudson Valley Region. Chartered in 1965, the organization each year receives more than 60 grants from corporations, government, foundations and individuals to sponsor numerous programs essential to the well-being of the community’s residents. These programs include 21 Day Care Head Start centers, 9 Community Action Programs (CAPs), Family living program, Homeless prevention and Assistance programs, Emergency food pantries, Surplus food distribution, Energy conservation and Weatherization programs and numerous employment and training programs. WestCOP services include a variety of special projects, such as the Foster Grandparents Programs, an Emergency Homeless Men’s Shelter, Seniors in Community Services, Victims Assistance Services, Rape Crisis Services, a Rape Hotline, Adolescent Pregnancy Prevention and Community Services to the Elderly.

Scope of Work: Successful respondents will be required to perform the following:

Workable Areas (classroom or offices)

  • Dust and sanitize all office furniture
  • Clean all telephones
  • Clean all filing cabinets and storage units
  • Remove smudges from walls, windows, ledges, doors, and frames (where possible)
  • Vacuum and mop all floor surfaces (nightly)
  • Clean and shine all interior glass doors and windows (Within normal reach)
  • Dust and wipe all baseboard surfaces
  • High Dust as needed and where necessary
  • Remove all collected trash and dispose of in the designated area nightly
  • Remove spots/stains as needed (once possible)
  • Wipe and sanitize chairs in offices, conference areas, kitchen, etc.
  • Empty all wastebaskets
  • Clean all sinks, basins, closets, urinals, toilet bowls, toilet seats, and ledges
  • Clean all mirrors, hand towel holders, and other accessories in the area
  • Vacuum, mop, air sanitize as needed
  • Polish and shine all chrome or nickel fixtures
  • Replace all paper hand towels, toilet paper, hand soap, etc.
  • Sanitize restrooms
  • Appliance exteriors cleaned
  • Microwave interior/exterior cleaned
  • Countertops and backsplashes disinfected
  • Cabinet fronts cleaned
  • Sinks scrubbed and disinfected (Light Dish Washing)
  • Floor vacuumed and mopped
  • Baseboards Cleaned

***At the end of the day all garbage should be placed in designated area***

Additional Services (every six months, or as needed)

  • Carpet Cleaning
  • Stripping/Buffing/Waxing
  • Steam Cleaning
  • Deep Cleaning services as needed (move and put back furniture)
  • All required materials, cleaning supplies and equipment should be provided by vendor


Location Address Total Square Footage
Brewster, NY 31 Mt Ebo Road No. 2,604
Elmsford, NY  2 Westchester Plaza 13,312 – 1 level, 5 restrooms
Chappaqua, NY 650 King Street 1525
Granite Springs, NY 6 Old Tomahawk Street 1,245
Mamaroneck, NY 134 Center Avenue 1,124
Mount Vernon 250 South 6th Avenue 1,525
Mount Vernon 114 East 4th Avenue 2,324
Mount Vernon 260 So. 4th Avenue 2973
Mount Vernon 240 Franklin Avenue 652
New Rochelle, NY 95 Lincoln Avenue 3,120
Ossining, NY 50 North Malcolm St. 2,418
Peekskill 137 Union Avenue 1,952
Peekskill 705 South Street 1,831
Portchester 400 Westchester Ave. 2,633
Portchester 17 Spring Street 10,113
Yonkers, NY 10 St. Joseph’s Avenue 4,977
Yorktown Heights, NY 1974 Commerce Street 2,209

The deadline to submit is 4:00 PM on December 1, 2019.  Emails and faxes will not be accepted.  All submissions must be delivered to the attention of:

Mr. Malcolm Perry
2 Westchester Plaza, Suite 137
Elmsford, NY 10523