Job Title: Accounts Payable Assistant

To Apply: Send resume and cover letter to Sheyla Castillo –

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The accounts payable department contributes to the overall financial well-being of the organization because it oversees the flow of money going out. This department is vital for the smooth functioning of the agency. The role of the Accounts Payable Assistant involves providing financial, administrative, and clerical support to the organization. The Accounts Payable Assistant will assist in maintaining the internal controls to identify duplicate or fraudulent invoices, prevent duplicate payments, and accounts payables audits. The Accounts Payable Assistant will review all Accounts Payable documentation to ensure all approvals, stamps, and checklists are in place before entering into the physical and virtual filing system. Duties also include responding to vendor inquiries, negotiating terms, and researching ways to save money and improve the bottom line.

The Accounts Payable Assistant must be highly organized, have the ability to pay attention to detail and handle a high volume of data.


Job Title: Accounting Specialist (Lead)

To Apply: Send resume and cover letter to Kiron Dawkins at

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Nature of Work: Under general supervision, leads and coordinates assigned accounting functions for WestCOP Fiscal Department; performs a variety of technical accounting duties; prepares, reviews, and processes various types of accounting documents; responds to accounting inquiries from other departments, and performs other related duties as assigned.

Essential Functions: The following duties ARE NOT intended to serve as a comprehensive list of all duties, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific dates.

  • Oversees the work of an accounting team for areas of responsibility including payroll, grants, accounts payable, or accounts receivable.
  • Interprets and explains WestCOP’s accounting policies, procedures, rules, and regulations.
  • Processes accounting/financial documents and technical transactions in accordance with applicable rules, regulations, and established procedures.
  • Determine the proper handling of financial and technical transactions within designated limits.
  • Records, files, and distributes accounting paperwork and technical documents; monitors source documents for compliance with rules and regulations; reports discrepancies.
  • Conducts a variety of technical accounting activities including general ledger, accounts payable, revenue, accounts receivable, special fund accounting, bank reconciliations, claims, and/or payroll.
  • Performs mathematical calculations; completes journal entries; reconciles accounts; posts documents and computer accounting entries; reviews and validates the accuracy of data; researches/corrects errors.
  • Maintains financial records and associated filing systems; enters data into computer systems; codes documents, processes transactions, updates accounts, compiles documentation, and generates reports.
  • Updates and maintains additional accounting and/or technical transaction databases as needed.
  • Processes cash receipts, daily cash reports, and bank deposits as required.
  • Provides customer service and accounting assistance to other departments; researches and resolves various types of accounting issues.
  • Coordinate the provision and/or exchange of technical and financial information with customers and external agencies.
  • Responds to requests for accounting information; provides technical information within the scope of authority.
  • Updates, corrects, retrieves, and releases information in accordance with established procedures.
  • Monitors and ensures all reports and p paperwork are completed in a timely and accurate manner.
  • Cross-trains in a wide variety of technical accounting duties; provides assistance in training and cross-training WestCOP staff.

Working Environment/Physical Demands: Work is performed in a standard office environment, involves light physical demands, and frequent use of personal computers.

Employment Standards: Associate’s Degree in Accounting, Business Administration, or a closely related field; AND three (3) years’ governmental accounting experience in the areas of grant billing, payroll, accounts payable, and/or accounts receivable.

A valid driver’s license is required.

Knowledge and Skills:

Knowledge of:

  • WestCOP policies and procedures
  • Principles and practices of municipal finance and records management
  • Generally Accepted Accounting Principles (GAAP)
  • Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and Government Finance Officers Association (GFOA) standards, policies, rules, and reporting requirements.
  • State Budgeting Accounting & Reporting Systems (BARS) and Cost Accounting Management Systems (CAMS) for public sector financial management.
  • Basic supervisory principles and practices

Skills in:

  • Leading and coordinating accounting activities for area of assignment.
  • Interpreting, explaining, and maintaining compliance with regulations governing accounting activities.
  • Performing a variety of technical accounting functions.
  • Preparing, reviewing, and monitoring accounting documents for accuracy and completeness
  • Operating a personal computer and utilizing standard and specialized software.
  • Establishing and maintaining effecting working relations with co-workers
  • Communicating effectively verbally and in writing.